Scheduling Students to Max Time Frame (Overscheduling Method)

Creation date: 4/26/2023 9:42 AM Updated: 10/13/2026 11:22 AM max time frame maximum time frame mtf overscheduling schedule scheduling scheduling students students

Scheduling Students to Maximum Time Frame (Overscheduling Method)

Use this procedure to schedule students to their Maximum Time Frame date and determine their Contract Graduation Date.

Maximum Time Frame Calculation

Maximum Time Frame Hours = Contract Hours ÷ Minimum Attendance Percentage

Example:
A student is contracted for 1500 hours and the school's Minimum Attendance Percentage is 75%.

1500 ÷ .75 = 2000 Hours

The student's schedule should end on the day they cross 2000 cumulative hours.

Note:

For additional information regarding schedule setup, refer to the Student Schedules training article.

Overscheduling Method

Open the student's Schedule page.

Click the Insert Schedule Date button.

Select a schedule template or manually enter the student's scheduled hours.
Enter zeroes for any days or shifts that do not contain scheduled hours.
Enter the student's Start Date.
Enter an End Date that will result in the student being overscheduled.

Example:

For a 1500-hour course, selecting an End Date approximately two years from the student's Start Date will typically result in an overscheduled schedule.

Click Insert Range.

After the schedule is generated, click the Print button and select List of Scheduled Days by Student.
Navigate to the Last Page of the report.

Verify the student exceeds their Maximum Time Frame hours in the Cumulative Hours column.

Example:

If the Maximum Time Frame calculation resulted in 2000 hours, verify the student exceeds 2000 cumulative hours.

Move backward through the report one page at a time until the student crosses their Maximum Time Frame hours.
Record the next scheduled date after the Maximum Time Frame date.

Return to the student's Schedule page.
Click Insert Schedule Date.
Select the Wipeout template.

Note:

If the Wipeout template does not exist, enter zeroes for all schedule fields, enter "Wipeout" in the Template Title field, and click Save Template.

Enter the recorded date as the Start Date.
Enter an End Date far enough in the future to remove all remaining scheduled dates.

Example:

If the original schedule extends through 2025, selecting an End Date in 2029 will ensure all dates beyond the Maximum Time Frame are removed.

Click Insert Range.

Return to the Schedule Report tab.
Click the Refresh button to update the report.
Navigate to the Last Page of the report.
Verify the schedule now ends on the Maximum Time Frame date.

Move backward through the report until the student reaches their contracted hours.
Record that date.
Enter the date into the Contract Grad. Date field on the Financial tab.

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