2026 ABHES Support Guide

Creation date: 9/24/2026 12:41 PM Updated: 9/24/2026 12:51 PM 2026 abhes

ABHES Reporting Guide

Use this guide to generate ABHES reporting data from SMART, identify supplemental reports required for completion, and map SMART report data to the ABHES Program Template.

Important:

Not every ABHES template field is populated directly from SMART.

Fields requiring ABHES classifications, placement determinations, employment verification, or institution-specific reporting decisions must be completed using the school's verified records and current ABHES reporting instructions.

Always review current ABHES guidance before submitting reports.

Note:

The SMART ABHES Report may contain multiple pages.

Review all report pages before exporting or transferring information into the ABHES workbook.

Run the SMART ABHES Report

Generate Report

Navigate to:

Reports → Annual → ABHES → 2026

Open the ABHES Report in SMART.

Enter:

• Start of Reporting Period
• End of Reporting Period

Select the applicable program/course.

Select:

View Report

Review all report pages.

Export the report to:

Excel

If corrections are made in OnlineSMART, refresh the report before exporting again.

Run Supplemental Employment History Report

Generate Employment Data

Navigate to:

Reports → Query → Alumni → Alumni Employment History

Select the Dates tab.

Enter:

Actual Grad

07/01/2025 - 06/30/2026

Optionally select a specific course/program.

Additional Data Required:

Employment History fields for ABHES Columns U through Y are obtained from this report and are not included in the standard SMART ABHES Report.

Understanding the SMART ABHES Report

Report Fields

The SMART ABHES Report provides student enrollment and status information used to complete the ABHES Program Template.

Student ID / Permit Number
Unique student identifier.

Student
Student name. Separate first and last name when entering into the ABHES template.

Course Name
Student's associated program/course.

CIP Code
Classification of Instructional Program Code.

Admission Test
Admission testing information when present.

Start Date
Student program start date.

Days Present
Attendance-related value displayed by the report.

Status as Start of Date Range
Student status at the beginning of the reporting period.

Drop Date
Student withdrawal date when applicable.

Drop Description
Withdrawal reason when applicable.

Reenroll Date
Student reenrollment date when applicable.

Status at End of Date Range
Student status at the end of the reporting period.

Actual Grad Date
Recorded graduation/completion date.

License Exam Date
Credentialing or licensing exam date.

Graduation Information
Additional graduation-related data when available.

ABHES Workbook Setup

Program Information

ABHES Workbook Cells:

B1 - D1

Enter the name of the program being reported.

Rows 3 - 4

The required information is not tracked within SMART and must be completed using school records and ABHES instructions.

ABHES Field Mapping

ABHES Field	Source
Column A - Student ID	SMART ABHES Report Column A
Column B - Student First Name	SMART ABHES Report Column B
Column C - Student Last Name	SMART ABHES Report Column B
Column D - Start Date	SMART ABHES Report Column F
Column E - Ability to Benefit	SMART ABHES Report Column E
Column F - SEC Address / Distance	Not Tracked by SMART
Column G - Current Classification	Not Tracked by SMART
Column H - Beginning Enrollment	SMART ABHES Report Column H
Column I - New Starts	SMART ABHES Report Column H
Column J - Re-Entries	SMART ABHES Report Column K
Column K - Withdrawals/Drops	SMART ABHES Report Column I/J
Column L - Withdrawal Date	SMART ABHES Report Column I
Column M - Graduated	SMART ABHES Report Column M
Column N - Graduation Date	SMART ABHES Report Column M
Column O - Took Credentialing Exam	SMART ABHES Report Column N
Column P - Exam Name	Not Tracked by SMART
Column Q - Passed Exam	SMART ABHES Report Column O
Column R - Failed Exam	SMART ABHES Report Column O
Column S - Results Pending	SMART ABHES Report Column O
Column T - Placed	SMART ABHES Report Column O
Column U - Job Title	Alumni Employment History Report
Column V - Date Employed	Alumni Employment History Report
Column W - Verification Date	Not Tracked by SMART
Column X - Place of Employment	Alumni Employment History Report
Column Y - Employer Contact Number	Alumni Employment History Report
Column Z - Unavailable for Placement	SMART ABHES Report Column O/P
Column AA - Not Placed / Placed Out of Field	SMART ABHES Report Column O/P
Column AB - Ending Population	Auto Calculation

Additional Notes

Important Notes:

If the SMART ABHES Report contains unexpected results, verify student records and reporting criteria before contacting SMART Support.

Errors generated within the ABHES workbook originate from the ABHES template itself and should be reviewed using the workbook's Document Status information and current ABHES reporting instructions.

Within the ABHES template:

1 = Yes
Blank = No

Additional Resources

ABHES Resources:

For detailed reporting instructions, review the official ABHES reporting materials.

Navigate to:

Resources
→ Reporting
→ Annual Report

Available resources include:

• ABHES Documentation Form
• Annual Report Guidebook
• ABHES Training Videos

Reporting Support Procedures

Step-by-step guides for utilizing various functions, reports, and data verification in OnlineSMART.