Role-Access Assignment Recommendations

Creation date: 10/17/2018 9:55 AM    Updated: 5/28/2026 12:59 PM   access assignment rights role-access roles

Suggested Role Access Assignments

These are suggested role-access assignments for common roles. Users may not require every permission listed.

Directors

  • All available roles

Administrators

  • All Roles
  • *Excluding Enterprise*

Admissions

Full

  • Notifications
  • Prospect
  • Prospect Creation/Profile
  • Prospect Documents
  • Prospect Financial Aid Worksheet
  • Single Prospect Ledger
  • Single Student Ledger
  • SSN Edit*
  • Student
  • Student Documents
  • Student Profiles
  • Student Schedule
  • Messaging

Limited

  • Prospect
  • Prospect Creation/Profile
  • SSN Edit*
  • Student
  • Student Profiles

Recruiters

  • Prospect
  • Prospect Creation / Profile
  • Prospect Documents
  • Prospect Financial Aid Worksheet
  • SSN Edit*

Registrars

  • Student
  • Student Attendance
  • Student Documents
  • Student Grades
  • Student Lab Grades
  • Student Multiple Attendance
  • Student Multiple Grades
  • Student Multiple Lab Grades
  • Student Multiple Schedules
  • Student Profiles
  • Student Schedule

Instructors

Full

  • Student
  • Student Attendance
  • Student Grades
  • Student Lab Grades
  • Student Multiple Attendance
  • Student Multiple Grades
  • Student Multiple Lab Grades

Limited

  • Student
  • Student Multiple Attendance
  • Student Multiple Grades
  • Student Multiple Lab Grades

Student Instructors

  • Student
  • Student Multiple Attendance
  • Student Multiple Grades
  • Student Multiple Lab Grades

Accounting / CPA

  • 1098-T Electronic Filing
  • Federal Cash Account
  • Guarantors
  • Ledgers
  • Lenders
  • Notifications
  • Prospect Financial Aid Worksheet
  • Single Prospect Ledger
  • Single Student Ledger
  • Student Financial Aid Worksheet

Servicing

  • All Reports
  • ISIR Administration
  • Ledgers
  • Prospect
  • Prospect Documents
  • Single Prospect Ledger
  • Single Student Ledger
  • Student
  • Student Documents
  • Student Financial Aid Worksheet
  • Student R2T4 Calculation

Reporting Only

  • All Reports

* SSN Edit access should be granted only when absolutely necessary *